When you consider your document shredding needs you want to focus on the three R’s: Risk Management, Reputation and Recycling.
There was a day when recycling was the motivation for shredding your documents. In today’s litigious and heavily regulated society, one must consider risk and reputation as your primary motivation.
When it comes to risk, you organization’s profitability and succession depends on your ability to manage risk. This is no more evident than in the area of document shredding.
All privacy laws today require organization’s to destroy private and personal information prior to disposal.
With the evolution of HIPAA, Hi-Tech, PCI, Red Flags Rule, Sarbanes Oxley and GLB amongst other regulations, you are required by the federal government to address specific standards.
A breach of personal private information, or the exposure of proprietary information can lead to substantial fines and increased risk to your organization.
As compliance laws and regulations change it is critical to stay on top of these changes. A few places where you can find up to date information are The Federal Trade Commission, The Department of Health and Human Services and also through your trade associations.
As business owners and leaders we spend sleepless nights worried about our reputation. One of the single best ways to protect your reputation is to understand the ramifications of improper document disposal. If you lack focus on document shredding you lack focus regarding your reputation.
Did you know that your dumpster is considered public domain? While the majority of identity theft cases continue to be low tech, your dumpster is a prime feeding ground for these criminals.
When you shred confidential information you are not only protecting your information but you are protecting your reputation. There is nothing worse for your business than to be in the headlines for the wrong reasons. Having your reputation questioned for the exposure of private information jeopardizes your image.
In an earlier post I wrote about how casually disposed of private information, including a woman’s mammography charts, social security numbers and other medical information was used as confetti at The New York Giants Ticker Tape Parade.
Your reputation rests in your ability to train and educate every single employee within your organization. When it comes to privacy education, you might turn to NAID to find a commercial vendor which can offer you with a personalized employee training toolkit.
Recycling -When Regulatory Compliance and Environmental Concerns Meet
Let’s face it when it comes to protecting our environment there is sometimes a conflict when trying to achieve certain requirements. However, when it comes to document shredding, proper destruction also means a healthier environment because document shredding frequently leads to the shredded paper being recycled as well.
When it comes to a greener environment and a more secure business, using a third party commercial shredding company often leads to a more complete recycling program. When outsourcing your document shredding needs you are ensuring that 100% of the shredded paper is recycled.
Often when one leaves shredding to their own devices, the paper is shredded but then bagged and placed in the local dumpster; thus, it ends up in the landfill. Not so when utilizing a competent third party provider.
While I am still bemused by the Three R’s we learned growing up, these three R’s make perfect sense when it comes to protecting your organization and protecting the environment. By focusing on Risk, Reputation and Recycling, in this order, you will achieve a healthier organization and environment.
Tell me what are you doing in the areas of risk mitigation and recycling?